8 Tips When Renting Your First Office Space in Malta

Regardless of your company’s size, your business requires a physical space to operate from. While the idea of working from a home office may seem the obvious choice for some, the distractions and demands in that environment may hinder productivity and business growth.

The positive economic impact resulting from Malta’s efforts to diversify its business sectors, complemented by foreign direct investment — has propelled exponential growth in the nation’s real estate market.  The demand to rent office space in Malta exceeds market supply in the most sought after locations. The process of finding and selecting your first one can be confusing or unnecessarily complicated if you are unfamiliar with the local dynamics.

Entrepreneurs searching for an office space for the first time should exercise due diligence. The acquisition of the best solution for your company’s needs usually requires a substantial investment.  If you adopt and apply the following 8 tips when renting your first office space in Malta, the transition should be fairly smooth, straight-forward, and stress-free. 

Tip 1: Location

Your corporate address is a direct reflection of your company’s commitment to success and often enhances your commercial reputation within the business community. Therefore, Location is key. Thanks to social media options and websites presented by the 100+ Estate Agents in Malta, the initial process of identifying suitable office locations is more convenient than ever. 

Tip 2: Choosing the Right Office Space

Throughout your scheduled viewings, apply the following criteria to your thought processes when choosing the right office space;

  • Office Layout
  • Size
  • Condition

Why?

  • Office Layout:-  Each individual/company has their own set of interior decor ideas, however, it seems that the more modern, open-style concept is gaining in popularity. This contemporary style allows for more natural light to brighten the surrounding space, unobstructed by dividing walls and partitions.
  • Size:–  The perceived notion for a comfortable individual space in a traditional private office suggests allocating 10 square metres per person. Depending on the style of office space you want, by applying this formula you will get an idea of the size you may require. Also, make allowances for the chosen office space provider to ensure you have a room available to accommodate future growth.
  • Condition:- Not all office spaces are available in ready to move in, ‘turnkey’ condition. It is imperative that you discuss and agree in advance with the lessor the final state of condition your office space will be in, prior to taking possession. Clarify and agree in advance which party is responsible for the costs and completion for any upgrades that you may deem necessary to meet your office needs. Review, understand and agree in advance any limitations or restrictions imposed on renovations or refurbishment that may be dictated by the lessor.

Tip 3: Ease of Accessibility

  • Parking
  • Public Transportation Routes
  • 24/7 Access to Office Building

Another key factor is the Ease of Accessibility for visiting clients, as well as for personnel who may need to commute daily to your new office space.  Vehicle space availability is usually at a premium in Malta, and in some areas finding suitable parking can be problematic. 

  1. It’s important to look for office space options that offer underground or street level parking facilities. Additional consideration could include the lease of designated parking spaces from commercial car-parks nearby.  
  2. Ask whether the office building is in close proximity to the main public transportation routes.
  3. Is office access available without restriction? i.e. nights and weekends

Malta’s public transport system implemented major upgrades in 2011. New model buses provide spacious, comfortable seating, air conditioning and complimentary Wi-Fi. They have extended operating hours, high-frequency service, and national coverage.

 

 

Tip 4: Local Amenities

 Local services and proximity;

  • Cafes & Restaurants
  • Banks & Post Offices
  • Other Establishments

Amenities located near your offices are an additional benefit for your clients, your employees, and also for the ability to conduct business outside of your office environment.

Tip 5: Budget

Apart from your monthly rent, it’s wise to Budget and allows for; 

  • Moving Costs
  • Purchasing and/or Leasing of Office Furniture and Equipment                           
  • Extra Fees 
  • Utility Bills
  • Maintenance and/or Repair Costs

Most office space available for rent in Malta is unfurnished. In addition to your monthly rent, you need to allocate for upfront costs and other expenses that may be necessary for a successful transition. Projecting these estimated costs in advance will help you assess affordability.

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Tip 6: Rent & Lease

Renting/leasing an office space is a significant investment. Any verbal agreements with respect to:-

  • Flexibility of Lease 
  • Exit Policies and Conditions
  • Office Services & Wi-Fi Fees
  • Repair & Maintenance

Should be inserted into your written Rent agreement or added as an appendix to your Lease contract and signed by both parties. 

Most lessors will require a minimum two-year lease commitment. While it may make more financial sense to you at the time — NEVER sign a multi-year lease — unless you have a flexible exit clause within your contract. 

Read the Fine Print!

  • Whose responsibility is it to carry out and pay for necessary repairs? What does the definition of ‘regular office maintenance’ include?
  • Are janitorial, parking, Wi-Fi and utilities included in monthly rent, or are they considered extra office fees?

ALWAYS have a legal representative go over the rental agreement in order to safeguard your interests.

Tip 7: Security

While the crime rate in Malta is relatively low, it benefits you to rent an office that has all of the necessary Security measures in place. These might include alarm systems, CCTV and secure building protocols.

 Tip 8: A Fully Serviced Office Space

 A Fully Serviced Office Space provides dedicated space available to rent — fully furnished and equipped — within a commercial building. These types of offices can be rented out in single units, or in as many as needed in accordance to your company’s requirements

Where Should I lease A Fully Serviced Office In Malta?

SOHO Office Space is the leading provider of Private Serviced Offices in Malta. With a business portfolio featuring over 200 companies, 300+ members, 72 private office spaces, and in excess of 4.5k square metres — shared between three cosmopolitan locations. SOHO Office Space provides our Members with flexible, stress-free solutions, supported by a suite of inclusive professional services. 

Location Is Key! 

Each of SOHO’s three modern office buildings features community-oriented, eco-friendly, and flexible design solutions throughout. With properties in St. Julian’s, Ta ‘Xbiex, and Gzira, SOHO provides our members with a choice of locations in Malta’s most sought after business districts.  

Why Choose A Private, Serviced Office With SOHO?

  • Upscale Office Space Solutions Serving from 1 to 35 persons
  • Fully Furnished Office Spaces
  • Bright, Spacious, Modern, and Ergonomically Designed
  • Plug ‘N’ Play! Ready to Move-In Office Solutions 

What Do All Of Our Members Have Access To?

  • Conference Suites
  • Soundproofed Podcast and Skype Suites
  • Lounge Area with Private Cafe, Exclusively for Members
  • 24/7 Key-Card Entry
  • Fully Equipped Kitchen with Complimentary Fresh Brewed Coffee, Tea, and Water Services

What Are Some Of Our Key Services that Our Members Benefit From?

  • Proof of Registered Address Certificates 
  • Serviced Reception
  • Free, High End Digital Technology
  • IT Support
  • Printing and Scanning 
  • On-Site Private Mailboxes 
  • Maintenance and Janitorial 

Book a Tour to See SOHO Offices For Yourself

Peace Of Mind

  • Mail and Package Handling
  • CCTV – Round the clock video surveillance
  • Private Access and Alarm Systems

Flexibility

  • Choice of 3, 6, or 12-month contracts 
  • Option to Seamlessly Upgrade

At SOHO We Welcome Our Members Into Our Exclusive Community!

  • Weekly Member Networking Events
  • Exclusive Members Lounge Area
  • In House Restaurant & Cafe Services
  • BBQ Area & Terraced Patio
  • Fitness Center 
  • Pool & Sauna
And much more …

SOHO Office understands the trials and tribulations new entrepreneurs face when looking to rent their first office space. We have built our success by anticipating and implementing flexible solutions that exceed our clients’ expectations. 

Connect with SOHO Offices on Facebook, email us at [email protected], or speak with one of our staff by calling +356 9933 4333 to book a tour and meet the team today.

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